In accordance with EDF Statutes and Internal rules, National Councils, Full and Ordinary NGOs are invited to propose delegates to the Annual General Assembly. You have already received a nomination form in a separate email. In case you haven’t received it, please contact Loredana Dicsi.

The Member organisations from these categories need to fill in the form below that is meant for their Membership category and send it back to EDF Secretariat by 11th March 2024. Please, note that these forms must be completed and signed by the legal representative of the Organisation.

Nominations

• All elected Board members are official delegates, but need to register as well.
• Each Observer members can nominate one representative.

Consult the info letters below for representation in the Annual General Assembly.

Nomination forms

• Nomination form for National Councils
• Nomination form for European NGO full members
• Nomination for European NGOs ordinary members
• Nomination form for observer members

Invitation letters

• EDF-25-01-YV-CN-LD-RR Invitation AGA25 Board and Executive members
• EDF-25-02-YV-CN-LD-RR Invitation AGA25 Associate members
• EDF-25-03-YV-CN-LD-RR Invitation AGA25 Observer members
• EDF-25-04-YV-CN-LD-RR Invitation AGA25 Full and Ordinary members

Who can vote?

Officially nominated delegates and the elected EDF Board members coming from National Councils and European NGO full members are entitled to vote.

How does this happen?

This year we will re-use the same electronic voting system Choice Voting for all delegates . Through this platform all official delegates entitled to vote, will receive an e-mail with a personalised link valid for the duration of the voting.

We will provide more information and clear instructions closer to the election date.

When will I vote?

The voting will take place during the General assembly on June 21st

What do we elect?

• 2 Board members from National Councils
• 1 Board member from European NGOs full members

Who are the candidates?

Consult the lists of candidates to get to know them. Each candidate is introduced. There is a list of each type fo membership category participating in the elections.

In this section you will find the documents for the Annual General Assembly that are dealt with in the agenda points. 

The documents and agenda will be available in English and French. 

Should you wish a different format do not hesitate to address the EDF Secretariat. 

Consult the Agenda of the General Assembly

The documents will be available after the the May 30th 2025

Below you find listed the most important dates with the expected action form the delegates or from the EDF Secretariat.

• 21^st April To send nomination of delegates
• 28^th April Deadline to fill in online registration
• 20^th May Deadline to send application for internal auditors
• 20^th May To submit proposals for resolutions
• 20^th May To send to the Secretariat items to be added to the agenda
• 27^th May To send to the Secretariat amendments to proposals for resolutions
• 2nd  June We will upload the documents
• ^9th June Amendments and questions for the agenda linked documents

All participants and delegates are invited to make their own travel arrangements upon registration.
We would like to remind you to buy economy tickets where possible. EDF will cover a maximum of 400 euros for flight tickets. In case you exceed this amount, please contact the EDF Secretariat for agreement before confirming your flights.

Hotel expenses will be paid directly by EDF on a bed and breakfast basis for all delegates and their personal assistants as explained above. Extra costs including telephone, mini-bar and other individual services will be in charge of delegates.

Lunch will be provided during the meetings. On Friday, lunch is foreseen for Board and Executive members only. Other meal costs will be reimbursed separately on the basis of real costs.

The reimbursement of expenses for delegates and their personal assistants will be made in line with EDF Guidelines which were adopted at the Board meeting in June 1998 (on the basis of real costs). Expense claim forms and reimbursement guidelines will be sent in the AGA documents.

Please send your expense claim forms including invoices, bills, boarding passes, train tickets etc. by email (please scan all your documents in a one single PDF document including the reimbursement claim as a cover page) to  Person to add  not later than one month after the meeting. Please note that reimbursement requests received after 21^st September 2025 cannot be considered.

Simultaneous interpretation will be provided in English, Lithuanian during the conference, and French. The event will also provide International sign interpretation and real-time captioning in English. Mo rover, the documents will be avialable in English and French under the Documents section.

Below are the person in charge of the different events and parts of the General Assembly. For questions do not hesitate to contact them.

• Programme: Catherine Naughton, Alejandro Moledo and Markaya Henderson (for the Conference)
• Membership issues delegates and elections: Loredana Dicsi
• Finances and reimbursement: and (for Expense Claims)
• Event Organisation & Logistics: Una Brow