We aim to replace our server infrastructure to maintain current features while evolving on a modern up-to-date system. Our needs include 

• Shared management of files used by about 30 employees. 
• Centralized management and storage of email addresses used by employees. 
• User and rights management 
• Backup management 
• Effectively and independently coordinate with other service providers involved in this process 

User Account Management

1. Auditing user accounts to ensure accuracy and compliance with organisation policies 
2. Activating MFA for all user accounts. 
3. Configuring different user groups. 
4. Configuring the management of devices, applications, and guests. 
5. Setting up roles and privileges. 
6. Planning and executing the migration to Microsoft Entra ID. 

Intune Module Configuration

1. Setting up device management (classification: corporate or personal). 
2. Setting up application management. 
3. Setting up compliance policy. 
4. Setting up scripts and remediation profiles. 
5. Setting up configuration profiles. 
6. Setting up Autopilot and conducting tests. 
7. Documentation (arrivals, departures, moves, replacements). 

Data Migration to SharePoint

1. Establishing a permissions matrix and transferring data from the EDF server to SharePoint for centralized document management and increased collaboration. 
2. Identification of data to be transferred. 
3. Mapping of folder structure based on EDFs proposals and working practices 
4. Planning a meeting with relevant staff. 
5. Discussion and definition of permission levels and access requirements. 
6. Documentation of the agreed permission matrix. 
7. Application of defined permission changes. 
8. Migration of data to SharePoint while maintaining the existing structure. 
9. Post-migration verification to ensure data integrity and accessibility. 
10. Communication of the finalized permission matrix to all users. 
11. Training to all staff on the new system 

Submission Requirements: Interested providers are requested to submit the following: 

• Company profile and relevant experience including experience in accessibility for persons with disabilities  

• Detailed project plan and timeline. 

• Cost estimate and payment terms. 

• References from previous clients. 

Interested providers are requested to submit the following: 

• Company profile and relevant experience including experience in accessibility for persons with disabilities  

• Detailed project plan and timeline. 

• Cost estimate and payment terms. 

• References from previous clients. 

Deadline for Submission: All submissions must be received by 10 March 2025 

Contact Information: For any inquiries or further information, please contact: Catherine.Naughton@edf-feph.org